Town of Otisfield
Board of Selectmen Meeting Minutes
September 16, 2015
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from September 2, 2015. *Motion to accept minutes. RM/LA – Unanimous.
4. SPECIAL EVENTS:
A. None.
5. COMMITTEE REPORTS:
A. Conservation Committee: Members Lee Dassler and Bob Blake’s term expired 06/30/2015. Both are willing to renew their terms. *Motion to renew Lee Dassler’s term for a (3) year period ending 06/2018. HF/LA – Unanimous. *Motion to renew Bob Blake’s term for a (3) year period ending 06/2018. RM/HF – Unanimous. An application was submitted by Maureen Mooney-Howard for this committee. *Motion to appoint Maureen Mooney-Howard on this committee for a (3) year term ending 06/2018. HF/LA – Unanimous. This Committee now holds 6 members.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Schedule to meet Amy from RBC Wealth Mgt for annual meeting. A meeting will be scheduled for Wednesday, October 28th @ 6:00 PM.
B. Road Study Review Committee thank you letters sent along with a letter agreeing to disband/dissolve the committee, per Dan Peaco’s request. TT will update website.
C. Received (12) Heniger Park Leases to be renewed: *Motion that we sign the 99 year leases for Lots 1, Lot 2, Lot 3, Lot 5, Lot 8, Lot 10, Lot 19, Lot 1B/2B, Lot 3B, Lot 4B, Lot 5B Lot 9B -RM/HF – Unanimous. Discussion: Lot 13 is the only owner we have not heard from yet. It expires on 06/01/19.
D. Community Hall: A draft closing list was prepared. Sandy will continue to go down after uses to see that the Hall is left in satisfactory closing condition. If it’s not, the function contact will be notified.
E. Elections Conference Training: UPDATE: The Town Clerk’s office will be closed on Thursday, September 24th but the CEO & Administrative Assistant’s office will be open. TT updated website.
F. Mike Thorne will not be returning to the Beach Gate position next summer. HF: Judy may be possibly interested. Asked if it was a conflict of interest and all agreed that it was not.
G. Toys are going to be donated to the school.
H. Getting rid of the soda machine and water bubbler.
I. Schedule Public Junkyard Hearing: To be placed on the next Agenda. October 7th.
J. Snow Plowing should be advertised and proof of insurance is needed:
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 5 to pay the town bills. LA/HF - Unanimous.
B. Performance Appraisal needed for CEO: All agree to meet Wednesday, September 23 @ 7:00 PM.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Road Study Review Committees Final Report: RM: This is a very well done document. One of the best reports that I’ve ever seen done by a committee since being a BOS. Well done. All agree with knowing who is on it, they are not surprised. RM: This is a very valuable document and we are hoping this comes back to the surface when we have the money to move forward with road upgrades. It’s a great body of work and this committee did a great job. We’d be foolish not to use this in the future. RM recommends Board continue to let this committee and others know how much we support this when there is money in the budget to move forward. TT updated website as of tonight showing that committee has been dissolved 9/16/15.
B. Bicycle signs are being looked into. All agree that signs should be purchased for the safety of riders.
C. Road Markers: HF: Road Commissioner, Richard Bean says he will put the road markers in where needed when the highway crew is in that area.
D. A letter will be sent to a tax payer: Per the Road Commissioner the town is requesting removal of a water deflecting berm across the driveway on Parkway that is deflecting water beyond and onto another property. Berm is in the town easement.
E. Transfer Station: Elton Vasquez is going to work next weekend. RM: Would like to look into a safety training course for anyone who will be working there.
F. Fire Dept. Tank Truck: LA: Town of Otisfield will put this out for Sale by sealed bid:
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:25 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on October 7, 2015
| 
